BOR1421 - Office Administrator

Area of responsibilities:
• Providing comprehensive administrative support to the SVP’s office
•Managing and maintaining the SVP’s schedules and appointments, making schedule adjustments as necessary to optimize use of time
•Planning, organizing and supporting in the co-ordination of meetings, events and conferences including arrangement of logistics and catering
•Preparation of official emails and documents, presentations, pre-reading files, reports and other required documents with the proficient use of Microsoft Office tools
•Minutes of meetings to be taken when required, provide translation in business and personal meetings if necessary
• Coordinating and monitoring tasks delegated by the SVP to the teams  to ensure timely completion / reporting
•Handling travel arrangements, airport transfers, itineraries, visa applications, hotel, accommodations
•Managing petty cash and expense claims related to travel and business entertainment, prepare, submit and track expense reports in an efficient, time manner
•Research inappropriate charges and follow up to ensure proper accounting
•Maintaining an accurate and organized filing system
•Manage and negotiate with outside vendors like travel agent, airlines, hotels

As a successful candidate you will have:

1) Degree holder with at least 5 years in a chemical company at similar job role
2) Excellent english skills both spoken and written
3) Excellent presentation skill using powerpoint, excel and words software
4) Excellent co-ordination skill in organizing schedule, appointment and meeting
5) Excellent skill in organizing event and customer visit
6) Excellent interpersonal skill in working with corss department interface
7) Commercial skill in business planning, budgeting, forecasting, etc, . . .
8) Supervisory skill in co-ordination with cross department interface related to customer support