BOR1441 - Purchasing Specialist

Role Purpose:

Performs a variety of duties related to the procurement of plant machinery, equipment,engineering spare parts, materials, chemicals and additives from domestic and worldwide suppliers according to applicable Company procedures to meet Company requirements.Preparing commercial and assisting in technical bid analysis, providing techno-commercial recommendations for award and preparing purchase orders for further processing.

Responsibility:

Receives approved purchase requisitions (PR) for plant machinery, equipment, engineering items inclusive of spare parts, chemicals and direct purchase materials, as well as requisitions for equipment repair jobs, raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, requesting amendments from users as/when necessary; and prepares for further processing of purchase requisitions according to assigned priorities.

Pre-qualifies and prepares lists of qualified bidders for the requisitioned items; prepares enquiry packages incorporating all commercial, technical and inspection requirements, where specified, for issue to approved bidders; follows up with bidders to ensure timely submission of bids; and carries out opening of bids after bid closing dates as per the Delegation of Authority.

Checks bids for completeness of technical/commercial data; passes bids and/or vendors queries, if necessary, to users for technical comments, further clarifications or additional details; returns users' feedback to vendors and follows up with latter to ensure that Company requirements are fully satisfied.

Organizes and participates, as/when required, in discussions with users and suppliers representatives to clarify techno-commercial contents of suppliers ' quotations and budget availability before purchase recommendations are made.

Follows up with users to obtain final technical evaluation of bids. Carries out the commercial evaluation of all bids and participates in the technical analysis of bids. Prepares techno-commercial recommendations and submits same for review, approval and award. Refers users attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids.

Prepares purchase orders and related amendments, as/when required, and passes to supervisor for approval and further processing. Organizes and participates in the preparation Annual Price Agreements/Bulk and Blanket purchase orders.

Co-ordinates with requisition originators for obtaining necessary Authorisation for Expenditures . Prepares recommendations for bidder-lists and awards to Tender Board(s).(Procurement committee)

Prepares service contracts for Site Services and equipment maintenance services, i.e. maintenance labor services, catering, lab and utility equipment services and others.


Requirments:

S1. Education
· Diploma or college graduate

S2. Experience
· B.Sc. in an engineering discipline or equivalent.
· Five (5) years experience in procurement of processing plant equipment and materials, preferably in an oil/gas or petrochemical industry.
· Native Chinese
· Strong knowledge of Chinese market
· Very good knowledge of English.

S3. People
· Excellent communication skills
· Excellent interpersonal skills
· Consulting and coaching ability
· Networking (internal and external)
· Strong negotiation skills
· Proficiency in English and native language
· Good presentation skills.