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Recruitment fraud and scam alert

Please be aware that Borouge has been receiving notices from candidates seeking clarification of job offers and recruitment propositions they receive. These job offers come from organisations or individuals who are falsely pretending to recruit on behalf of the Abu Dhabi Polymers Company (Borouge) or by people claiming to work for, or are affiliated, to Borouge. In return, they ask the recipients of the job offers to transfer a significant sum of money to pay for certain employment requirements such as visa, etc.

Please note that neither Borouge nor any of the legal organisations that recruit on our behalf ask for any money or payments from applicants at any point throughout the recruitment process. All the successful individuals who have been directly or indirectly provided with job offers from Borouge are always required to go through a formal recruitment process. All communications with this regard should originate from a verifiable Borouge email address (borouge.com) and not from an internet email addresses such as hotmail, yahoo or others.

What you need to do…

• Do not respond to unsolicited job offers from organisations or email addresses that you do not know or trust especially when you have not applied nor gone through any interview with Borouge yet

• Do not disclose your personal or financial details to anyone you do not know or trust or on a website you are not familiar with

• Be aware and look out for suspicious signs such as communications from non-Borouge email addresses, poor use of English and materials and requests for fees or money

As we extend our compassion to those who have been victimised or lost money in this way, Borouge cannot be held responsible for these scam actions.

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Job Details

BOR1796 - Team Leader - Admin Services

Company Borouge Sales and Marketing (Shanghai) Co., Ltd.
Function HR&A Asia Pacific
Job Group Shared Services
Location China - Shanghai
Contract Type Full Time (China Only)
Closing Date 30-Sep-2014
About the Job

ROLE PURPOSE:

Overall responsible for the office administration, facility management & travel administration for offices in Asia North.

 

KEY ACCOUNTABILITIES:

1)  Personnel Management

· Support in the recruitment and retention of Admin Service staff

· Supervise and evaluate the performance of office administrators and receptionists and provide coaching where  necessary

2)  Office Services

· Act as main point of contact for matters relating to Admin Services,

· Identify best practices and develop procedures to be implemented in the office

· Ensure  an updated and accurate filing system of records, organizational documents and reports

· Manage internal and external enquiries

· Oversee administration of insurance plans for offices, furniture & fittings, business travel etc

· Ensure procurement of goods and services adheres to Company procurement procedure

· Plan and prepare annual operational budget and monitor the operational expenses

· Responsible for 

a. Master key management

b. Access & name cards for employees

c. Office stationery & office equipment

· Manage Meeting Room Booking system, mail and courier services

· Delegate and manage the accurate database of

a. Intranet Updates

b. Offices & Internal Extension contact list

c. Travel Schedule

d. Vendor / Suppliers Database

e. Archiving facility

3)  Facility Management

· Manage office rental leases including renewal etc

· Ensure that office premises and facilities are well- maintained

· Responsible for planning, execution and supervision of all facilities management and operational activities

· Act as the initial point of contact to regulatory bodies on audits and regulatory matters relating to facility management

· Establish a systematic and cost effective inspection and maintenance program and prepare detailed checklist for inspection

· Review repair and maintenance contracts and ensure services delivered conform to the provisions of contract.

· Monitor and assess contractor's performance and implement improvements  

· Schedule regular inspections and implement effective preventive maintenance program

· Manage and align manpower planning with space planning to ensure safe and efficient department seating.

· Provide constant attention to all safety issues. Ensures emergency systems are operational through in-house inspections and vendor maintenance contracts.

· Manage cleaning contracts - Inspect and provide direction and follow-up with cleaning service provider.

· Manage & liaise with vendors on facilities and security

· Maintain an updated record of all office facilities / plans ie fire safety plans, air-con, electrical etc

· Put in place a thorough system for monitoring of costs incurred in the maintenance of offices

· Work with relevant agencies on safety issues relating to facilities. Coordinate investigation on accidents relating to facilities where required.

· Coordinate with Fire Wardens and First Aiders in the event of fire or building facilities breakdown or emergency response

· Carry out routine security audit, performance reviews and proposing improvements

· Provide and create awareness of safety  within the workplace

· Maintain good working relationship with both internal and external customers

4)  Travel  Management

· Oversee travel reservation process (air / ground / hotels) for business travellers, overseas personnel / visitors 

· Implement Company travel policy and ensure compliance through regular audits

· Collaborate with global HQ to establish corporate rates for airlines and hotels to optimize cost savings to the Company.

· Conduct bi-monthly review meetings with the travel agents to measure performance and provide feedback

· Ensure hotel and travel agency invoices rightly billed and submit to Finance Division for further processing.

5)  Others

· Arrange meetings or activities/events when required.

· Drive company-wide activities e.g. team building, annual dinner

· Perform other related duties as required

About the Person

KNOWLEDGE, EXPERIENCE & SKILLS:

Knowledge:

  • Bachelor degree or equivalent formal education

Experience:

  •   8 years relevant experience in admin and travel mgt, facility management, project management

Skills:

  • Excellent planning & organisational skills
  • Strong negotiator
  • Ability to influence key stakeholders
  • Team player.
  • Attention to details
  • Quality oriented
  • Customer oriented
  • Information seeker
  • Cultural sensitivity
  • Flexibility
  • Independent
  • Ability to multi-task
Note: you will be required to attach the following: 1. Resume/CV

Welcome to Borouge Career Portal

Our Mission is  Value creation through people and innovation

and Our Vision is to be the recognised leader in creative plastics solutions that

have a positive impact on society today and tomorrow

 

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Borouge Website Privacy & Cookie Policy

Borouge respects your privacy. This Privacy & Cookie Policy outlines how we manage and protect your personal data. It is meant to help you understand what information we collect, why we collect it, and your rights with regard to such information.

Borouge is a group of companies based in the United Arab Emirates and Singapore, with multiple offices across the globe. In this Privacy & Cookies Policy, when we refer to the Borouge Group, this means all of our affiliates, subsidiaries, related entities, and any of our branches and offices, including without limitation Abu Dhabi Polymers Co Ltd, Borouge Pte. Ltd., and Borouge Sales and Marketing (Shanghai) Co. Ltd.

The specific Borouge Group company responsible for your personal data may vary depending on the jurisdiction in which you are located. Generally, Abu Dhabi Polymers Co Ltd will be responsible for personal data collected from individuals located in the United Arab Emirates, and Borouge Pte. Ltd. will be responsible for personal data collected in all other jurisdictions.

By continuing to use our website, you agree and consent to the collection, use, disclosure, storage and processing of your personal data by the Borouge Group in accordance with this Privacy & Cookies Policy, and subject to any applicable law.

Our use of your personal data will always have a lawful basis. Where consent is not an inappropriate basis for processing your data, we may process your data based on another legal basis, for example, based on our legitimate interests.

What This Policy Covers

This Privacy & Cookie Policy applies only to your use of our website. Other policies may apply to the Borouge Group's processing of personal data in other contexts. We may from time to time update this Privacy & Cookies Policy for consistency with developments in the Borouge Group or its products and services, or to comply with any legal or regulatory requirements which apply to us.

The websites of the Borouge Group's holding companies, the Abu Dhabi National Oil Company and Borealis AG, are operated independently of the Borouge Group's website and will be covered by the policies of these respective entities.

What Data do we collect?

Depending upon your use of our website, we may collect some or all of the following personal and non-personal data (please also see section below on our use of Cookies and similar technologies):

  • name
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  • gender
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  • country of residence, birth and/or nationality
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  • career and educational history (as contained in your curriculum vitae)
  • financial information such as credit / debit card details (If required)
  • IP address
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How We Use Your Data

All personal data we collect is processed and stored securely, for a period of time no longer than is necessary for the purposes for which the personal data was first collected, or as required or permitted by any applicable law.

Specifically, we may use your data in order to:

  • authenticate your identity for the purpose of providing you with our services
  • personalizing and tailoring your experience on our website
  • responding to, and processing, your queries, requests or feedback
  • responding to, and processing, your application for employment with a Borouge Group company
  • aggregate anonymized statistical data and gather feedback to enable us to continually improve our website and your user experience
  • archival of documents and records in both electronic and physical form for record-keeping purposes
  • administer our website, including for troubleshooting
  • compliance with any applicable local or foreign statute, rule, law, regulation, judgment, decree, directive, code of practice, guideline, administrative requirement, sanctions regime, court order, or contractual agreement to which a Borouge Group company is party
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How We Share Your Data

We may share your data with other companies in the Borouge Group. Depending on the goods and services you require, we may also need to share your personal data with other companies, including our holding companies, the Abu Dhabi National Oil Company and Borealis AG, and their respective subsidiaries.

Your personal data may also be disclosed for the purposes listed above to the following third parties:

  • agents, contractors or third party service providers who provide services to the Borouge Group
  • banks, financial institutions, credit card companies and their respective service providers
  • any business partner, investor, assignee or transferee (actual or prospective) to facilitate business asset transactions (which may extend to any merger, acquisition or asset sale) involving a Borouge Group company
  • our professional advisers such as our auditors and lawyers
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Where any of your data is required to be disclosed to a third party, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under any applicable law. Some third party processors may be located in countries where data privacy may not be on an equivalent level. You explicitly consent to a data transfer to processors or other entities in these countries.

Where we share your personal data with these entities in other jurisdictions, we will take steps to ensure that your data is provided with an equivalent or comparable level of protection, for example, through contractual data transfer agreements.

Withdrawal of Consent, Access and Correction

Where you have provided personal data to us and wish to withdraw your consent for our collection, use, disclosure, storage or processing of such data, you may contact our data protection officer to notify us of such withdrawal.

You may request access or for corrections to be made to your personal data in our possession. Depending on the jurisdiction in which you are located, you may also have other rights. You should contact our Data Protection Officer if you wish to exercise any rights in relation to your personal data.

Our data protection officer may be contacted at lesliefaisal.d'cruz@borouge.com.

Information about Our Use of Cookies

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. Our websites use cookies to distinguish you from other users of our websites. This helps us to provide you with a good experience when you browse our websites and also allows us to improve our websites.

Before cookies are placed on your computer or device, you will be shown a pop-up message requesting your consent to let us place, set and use those cookies. By continuing to browse our website, you are agreeing to our use of cookies.

We may use any of the following cookies or all of them:

Strictly necessary cookies: These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, or use services provided by Borouge.

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The Borouge Group does not market its goods and services to individual consumers. As such, we do not use cookies for marketing purposes. We do not use cookies which track or monitor your behavior for targeted advertising, or for the offering of any goods or services.

You may refuse placement and/or block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including strictly necessary cookies) you may not be able to access all or parts of our website.

Cookies are destroyed once they are no longer necessary for their purpose.

Third Party Websites using Cookies

Our websites may contain links to other websites some of which may also use cookies. This Privacy & Cookies Policy does not cover non-Borouge Group websites which will be subject to their own privacy and cookie policies. We do not have access to or control over cookies or other features used by such websites. Please contact them directly for more information about their privacy practices.

Last updated: 27 February 2020